The online Grants Management Guide and associated FAQs are designed to introduce you to UD's grants management process. The tools highlighted below and in the next sections can further enhance your ability to manage research grants efficiently and effectively.

To locate research administrators at UD, the Research Office staff directory is where you can find:

• Research Office staff departmental assignments;
• grants administrators from other departments;
• effort administrators who govern the effort certification process in another department.

If you are a UD research administrator and are not yet a member of our e-mail listserv, please sign up for it here.

The UD Financials query tool provides users with pre-written inquiries to proposal (pre-award), transaction (post-award), and other grants-related data. Public queries will enable your data mining and are accessible in UD Financials. Refer to the data dictionary as needed.

The PI Statement is a report that sums expense activity for a PI's active projects. This is delivered in an Excel format. Refer to these instructions for running the report.

The Obligations module is available for grants (or non-grants) purpose obligations to be recorded and in some cases deobligated automatically. Refer to the Obligations Training Instructions for examples and best practices for use of this tool.

Labor Allocation Module (LAM)

The University of Delaware has a Labor Allocation Module (LAM) whereby administrators can assign accurate funding distribution to each pay per employee. Details on the LAM can be found in the LAM training document and in the LAM calculator training document.

LAM users can log on to use the module and LAM Calculator tool at www.udel.edu/LAM.

 

Bringing UD Data Directly to You (BUDDY)

Another tool available for checking balances is BUDDY (Bringing UD Data Directly to You). BUDDY is a Web-based dynamic report using UD financial data. Using this system, Users can access a list of Purposes based on their security level (in FIRPT) and drill down to the transaction or balance inquiries without selecting one or many queries. Results are quick and easy to understand. Users can tag transactions with comments to further define the category or reason for that transaction. Many units find this very helpful. Users can sort transactions by clicking the headers. UDChartfield (User field) can be updated from BUDDY; however, this does NOT write back to PS, so if a user chooses to update that Chartfield in BUDDY, they need to realize it is only in BUDDY, NOT IN PS.

UD Grants.gov Tips

UD Grants.gov Application Submission Process

 

Every researcher at the University of Delaware, or collaborating with UD investigators, needs to understand and comply with the ethical guidelines and regulatory requirements relating to the responsible conduct of research that have been established by the University and by the federal government.

Currently, UD offers the following training options relating to the protection of human subjects in research:

• Campus-wide training sessions are offered periodically. See our calendar for specific dates and registration information.
  
  
• Research groups consisting of five or more individuals may schedule a training session at their location by contacting Elizabeth Peloso, UD research compliance manager, at epeloso@udel.edu or (302) 831-8619.
  
  
• Training in the "Protection of Human Subjects" is available online through a partnership between UD and the Collaborative Institutional Training Initiative (CITI). Founded in 2000 by the University of Miami and the Fred Hutchinson Cancer Research Center, CITI is a subscription service used by institutions worldwide for providing ethics education to the research community.
  
  UD researchers can register for the online training by going to CITI’s Web site at <http://www.citiprogram.org>. Then click on “New Users Register Here.” Next, select the "University of Delaware" from the Participating Institutions drop-down menu. Once you have created your username and password, select the appropriate learner group.

If you've never applied for research funding as a UD investigator, you've come to the right place. The UD Proposal Guide is designed to cover the basic steps in locating funding opportunities, developing a proposal, managing your award, protecting your results, and sharing your findings with the public. Click here to explore this great resource.

To request a printed copy of Proposal Submission Guidlines click here.

UD Grants.gov Tips

UD Grants.gov Application Submission Process

 

 

 

 

 

 

 

 

 

Our Grants Management Guide is designed to assist departmental research administrators — professionals who work with researchers in their unit and with contract-and-grant experts in the UD Research and Graduate Studies — in establishing, maintaining, and closing out research awards. Click here to explore this great resource.

Click on a Training Topic to download the presentation. Powerpoint Word PDF Excel

Training Topic	Date	Presenter
Search for Research Funding Online Research Compliance New to Contract & Grant Administration GMQs in UD Financials Export Controls Life Cycle of a Proposal to Award to Closeout Lunch Time Address	January 9, 2008	RGS Staff and Campus Participants
Sub-awards: A Survivor's Guide of Key Concepts and Principles	November 16, 2007	NCURA Videocast
Understanding F and A Query Presentation Cost Sharing Presentation Case Studies for Interdisciplinary Work Lunch Time Address	February 8, 2007	RGS Staff
NIH Grants.gov Hands-on Training eSubmission Pop Quiz ppt NIH Points Doc	January 17 and 18, 2007	RGS Staff
Using Grants.gov at UD	December 11,12,13 and14, 2006	RGS Staff
Preparing for NIH Electronice Grant Application	December 5, 2006	NIH Videocast
Effort Certification I Effort Certification II	September 2006	RGS Staff
Review of UD Grants Manual	July and August 2006	RGS Staff
NCURA Reconciling Effort Reporting and Commitments	June 22, 2006	NCURA Webcaste
Closeout Training.ppt Closeout Checklist Closeout Award Notification Letter Equipment Inventory	April 25, 2006	RGS Staff
Grants.gov: Working towards a common vision.	March 7, 2006	NCURA Video Workshop Series
Obligations and using the PI Snapshot PI Sample Report	January 31 , 2006	Dee Smith, and Cindy Panchisin
30 Most Important Data/fields in UD Financials	January 31 , 2006	Chris Cook
OVPR Campus Training	January 31 , 2006	Dr. Carolyn Thoroughgood, Vice Provost for Research & Graduate Studies
Subcontracts Procedures and Federal Regulations	January 31 , 2006	Susan Tompkins, and George Walueff
NIH's New Electronic Grant Application Process and the SF424	January 11 , 2006	NIH Staff
What am I signing Anyway?	December 2, 2005	NCURA live web/audio conference
Proposal Writing	October 2005	Christine Kahan Black
Grants.gov	May 16,17,19 2005	RGS Staff and College Staff

The PeopleSoft Query tool allows you to extract financial data. The Query tool can be used to do the following:

• Preview query data within Query Manager and Query Viewer, displaying the results set in a table format;
• Write new or modify existing queries (be sure to *SAVE AS* rather than overwrite the original query) to extract new data sets; and
•Download query results to an Excel spreadsheet.

UD Financials: Query Tool introduces you to some of the basic functions of the PeopleSoft (PS) Query tool as they are used at the University of Delaware. Many pre-written queries also are available for use. A PowerPoint presentation explaining Grants Reporting is available here. Also included is a list of public, pre-written queries. Public queries may be added or deleted, so check in Query Viewer or Query Manager to see an updated list. Several acronyms have been designated for pre-written queries. Here are a few:

GMQ — Maintained by RGS; provides Proposal, Project, and CASH information.

Samples include:
GMQ_PI_GRANT _BALS
GMQ_PI_GRANT_BALS_BY_ACCT
GMQ_PI_GRANT_BALS_CATEGORY
GMQ_TRANSACTIONS
GMQ_SUB_INVOICE_ACTIONS

EZQ_BAL_PROJ queries — Maintained by General Accounting; provides Balances and Transaction information for a specific project to date purpose, not by specific project ID.

PIQ — Maintained by RGS; provides curriculum vitae information from the Employee Demographic Data (EDD), as well as FandA by PI.

UDQ — Maintained by the Treasurer’s Office; various useful types of information dealing with Purpose details such as Authorized signers, Titles, Speedtypes, etc.

OBQ — Maintained by the Budget Office; provides information related to Obligations.

UD's research enterprise depends on funding from federal and state agencies, private foundations, organizations, and industry. The University's electronic Effort Certification Process (ECP) is the principal means of verifying that salaries and wages charged to or contributed to a sponsored project are fulfilled in a manner consistent with the award documentation and compliant with the federal regulations for which the University is held accountable.

If you need assistance in identifying your effort administrator, please see the Department Administrator Directory within our Staff Directory. To learn more about administering the effort certification process in your department, check out these training opportunities.